Mileage expenses

Mileage expenses live under Expenses › Mileage expenses. Trips can be recorded automatically by the Epicurus Pro phone app, or added by hand.

Automatic trips on your phone

1. Open Expenses › Mileage expenses in the Epicurus Pro app.
2. Switch on Record trips automatically and allow location Always when asked.
3. iPhone: trips start when your phone detects you are driving, or when it connects to CarPlay. Android: pick your car's Bluetooth from the list and trips start when your phone connects to it.
4. A trip ends after a few minutes stopped or walking. Short hops under about a quarter of a mile are ignored.

You don't need CarPlay or Android Auto for this to work. You can also press Start trip and Stop trip yourself.

Review your trips

• Each new trip arrives as Needs review. Mark it Business or Personal and add a purpose, for example "Site visit at the Leeds office".
• Every trip shows where it started and ended.
• Only business trips are claimed. Personal trips stay on your record but are never sent to your company.
• Use the month picker to go back up to 3 years.

Rates

Business trips are priced at HMRC approved mileage rates: 45p a mile for the first 10,000 business miles in the tax year (from 6 April), then 25p a mile.

Claims

• On the 1st of each month, last month's business trips are submitted as one claim automatically. Use Submit claim now to send it sooner.
• Admins see claims under Team claims, can approve, reject or mark them paid, and can download a CSV with the start and end of every journey.
• See Expense reports for any date range.

Ask your agent

You can say things like "how many business miles did I do last month?" or "submit my mileage claim".